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Microsoft Excel shortcut keys


Turning multiple mouse clicks into a simple press of a key or two may not seem like a lot, but if you are an avid user of keyboard shortcuts you’ve likely noticed just how helpful they can be. Although memorizing which shortcuts to which functions can be a little daunting at first, it’s important to remember not everyone needs to know every shortcut.

Below is a listing of the more commonly used Shortcut keys in Microsoft Word. See the Shortcuts Keys page if you are looking for a list of shortcut keys used in other programs. Please be aware that some of these shortcuts may not work in all versions of Microsoft Excel.

Note: If the device you are using does not have function keys (F1-F12) on its keyboard, like a Chromebook, certain shortcuts will be unavailable to you.


F2Edit the selected cell.
F3After a name has been created, F3 will paste names.
F4Repeat last action. For example, if you changed the color of text in another cell, pressing F4 will change the text in cell to the same color.
F5Go to a specific cell. For example, C6.
F7Spell check selected text or document.
F11Create chart from selected data.
Ctrl+Shift+;Enter the current time.
Ctrl+;Enter the current date.
Alt+Shift+F1Insert New Worksheet.
Alt+EnterWhile typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
Shift+F3Open the Excel formula window.
Shift+F5Bring up search box.
Ctrl+1Open the Format Cells window.
Ctrl+ASelect all contents of the worksheet.
Ctrl+BBold highlighted selection.
Ctrl+IItalic highlighted selection.
Ctrl+KInsert link.
Ctrl+SSave the open worksheet.
Ctrl+UUnderline highlighted selection.
Ctrl+DFill down. Fills the cell beneath with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Down to select multiple cells. Then press Ctrl+D to fill them with the contents of the original cell.
Ctrl+RFill right. Fills the cell to the right with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Right to select multiple cells. Then press Ctrl+R to fill them with the contents of the original cell.
Ctrl+1Change the format of selected cells.
Ctrl+5Strikethrough highlighted selection.
Ctrl+PBring up the print dialog box to begin the printing process.
Ctrl+ZUndo last action.
Ctrl+F3Open Excel Name Manager.
Ctrl+F9Minimize current window.
Ctrl+F10Maximize currently selected window.
Ctrl+F6Switch between open workbooks or windows.
Ctrl+Page upMove between work sheets in the same document.
Ctrl+Page downMove between work sheets in the same document.
Ctrl+TabMove between Two or more open Excel files.
Alt+=Create a formula to sum all of the above cells.
Ctrl+'Insert the value of the above cell into the cell currently selected.
Ctrl+Shift+1Format number in comma format.
Ctrl+Shift+4Format number in currency format.
Ctrl+Shift+3Format number in date format.
Ctrl+Shift+5Format number in percentage format.
Ctrl+Shift+6Format number in scientific format.
Ctrl+Shift+2Format number in time format.
Ctrl+Arrow keyMove to next section of text.
Ctrl+SpaceSelect entire column.
Shift+SpaceSelect entire row.
Ctrl+-Delete the selected column or row.
Ctrl+Shift+=Insert a new column or row.
Ctrl+HomeMove to cell A1.
Ctrl+~Switch between showing Excel formulas or their values in cells.

Source: Computer Hope
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